Charter Provisions

The Olivette City Charter, Article III, makes the following provisions for the Office of City Manager:

Section 3.1 Appointment, Qualifications & Compensation
The council by the affirmative vote of the majority of its members shall appoint a city manager, who shall serve at the pleasure of the council. The manager shall be appointed solely on the basis of executive and administrative qualifications. The manager need not be a resident of the city at the time of appointment. Compensation of the manager shall be as established by the council.

Section 3.2 Powers & Duties of the City Manager
The manager shall be the chief administrative officer of the city and shall be responsible to the council for the administration of all city affairs placed in the manager's charge or under this charter. The manager shall have the following powers and duties:
  • The manager shall see that all laws, provisions of the charter, and acts of the council, subject to enforcement by the manager or by officers subject to the manager's discretion and supervision, are faithfully executed.
  • The manager shall appoint and, when the manager deems it necessary for the good of the city, suspend or remove all city employees and appointive administrative officers provided for by or under this charter, except as otherwise provided by law, by this charter or by the terms of the personnel code adopted pursuant to this charter. The manager may authorize any administrative officer who is subject to the manager's discretion and supervision to exercise these powers with respect to that officer's subordinates.
  • The manager shall direct and supervise the administration of all departments, offices, and agencies of the city, except as otherwise provided by this charter or by law.
  • The manager shall prepare and submit the annual budget and capital program to the council.
  • The manager shall keep the council fully advised of the financial condition and future needs of the city. The manager shall submit to the council a complete report on the finances and administrative activities of the city at the end of each fiscal year.
  • The manager shall attend all open council meeting and shall have the right to take part in discussion, but may not vote. The manager shall receive notice of all special meetings.
  • The manager shall exercise such other powers and perform such other duties as may be prescribed by this Charter, by ordinance, or by law.
Code of Ordinances
Chapter 20, Article III of the Code of Ordinances of the City of Olivette further outlines the duties and responsibilities of the position of City Manager:

20.050. City Manager; Duties
The City Manager shall devote his entire time to the duties of the office. He shall be the administrative head of the government subject to the direction and supervision of the Council and shall hold his office at the pleasure of the Council or may be employed for a term not to exceed one year; provided, however, that upon termination of employment whether by the Council or the City Manager, the party terminating the employment shall give the other party thirty (30) days notice in writing thereof. He shall receive an adequate salary to be fixed by the Council which shall not be diminished during the service of any incumbent without his consent. Before entering upon the duties of his office the City Manager shall take the official oath required by law and shall execute a bond in favor of the city for the faithful performance of his duties and such sum shall be determined by the City Council.

It shall be his duty:
  • To make all appointments to administrative offices and positions but not those of City Manager, City Clerk, City Assessor, City Treasurer, Judge of the City Court, the members of the Planning and Zoning Commission and the Board of Adjustment;
  • To see that the laws and ordinances of the City of Olivette are enforced;
  • To exercise control of all departments and divisions that now exist or may hereafter be created by the Council;
  • To see that all terms and conditions imposed in favor of the City or its inhabitants in any public utility franchises are faithfully kept and performed and upon information of any violation thereof to take such steps as will be necessary to stop or prevent further violation of the same;
  • To attend all meetings of the Council with the privilege of taking part in the discussions but having no vote;
  • To recommend to the Council for adoption such measures as he may deem necessary or expedient;
  • To prepare and submit the annual budget and to keep the City Council fully advised as to the financial conditions, and the needs of the City and to perform such other duties as may be prescribed by these sections or be required of him by any ordinance or resolution of the Council (Ordinance 394, 516, 2205).
20.055. City Manager Shall File Itemized Statements
The City Manager shall prepare and file with the council monthly itemized statements of receipts and expenditures of the City and a summary of business transacted for the month preceding, said report to be filed at the second meeting of the council each month. Upon the filing of each said report with the council, same shall be available for inspection by any member of the public at the office of the City Clerk (Ordinance 1215).

20.060. Removal of Members of Boards and Commissions
Notwithstanding the provisions of any ordinance creating terms of office for the members of any board or commission provided to be appointed by the City Manager or by the City Manager with the approval of the Council, the City Manager is hereby authorized to remove or discharge at any time any member of any board or commission appointed by the City Manager; and the City Manager, with the approval of the Council, is hereby authorized to remove or discharge at any time any member of any board or commission appointed by the City Manager with the approval of the Council (Ordinance 697).

20.065. Employment
The Council shall appoint a suitable person to the office of City Manager, who shall hold office as outlined in writing and approved by both the City Manager and the Council (Ordinance 2206).